Guides › Staff & attendance

Clocking in and out with Attendance

How staff start and end their shift and take a break, what happens if they forget to clock out, and how owners and managers see who is in today.

Attendance records when each person starts and ends their shift. Staff clock in themselves, StyleDesk counts the working minutes, and owners and managers can see at a glance who is on the floor.

Before you start

• Attendance is part of the Pro and Business plans. On Starter there is no Attendance entry in the sidebar.
• Each person who clocks in needs their own login, linked to their staff profile. See logins and roles. Without one, the page says Your account is not linked to a staff profile.

Clocking in from the portal

1. Sign in and click Attendance in the sidebar. The page greets you by name and shows today's date and your branch.
2. It says Not Checked In. Click Start My Shift.
3. The page changes to On the Floor, with a running timer and the time you checked in.
4. Going for lunch? Click Start Break. The page shows On Break; click End Break when you are back.
5. At the end of the day, click End Shift.

The Shift Timeline underneath lists each step of today's shift with its time.

Staff can also clock in and out from the StyleDesk app on their phone. See the staff app.

The rules

• The time recorded is the time on StyleDesk's server, not the clock on the phone or computer, so nobody can clock in "earlier" by changing their device's time.
• People clock in at their own branch, the one on their profile.
• You cannot clock in twice. If you are already clocked in, clock out first.
• One break per shift.
• Clocking out while on a break ends the break at the same moment.
• Terminated staff cannot clock in.

Forgot to clock out?

A shift left open is closed automatically at the end of that day and marked Auto Closed. The next time that person opens Attendance, a message tells them which day was closed. A manager can then fix the times; see attendance exceptions and approvals.

Your own history

History, under Attendance in the sidebar, opens My Attendance History for the current month: Date, Branch, Status, a Timeline of each clock-in, break and clock-out, and Total Minutes. A finished shift shows Pending Approval until a manager approves it.

Who is in today: Today's Status

Owners and managers who click Attendance go straight to the team view, Team Today (also under Today's Status in the sidebar).

• The counters at the top show On the Floor, On Break, Off Duty (shift finished), Not Checked In and Total Staff.
• Below, each staff member has a card with their status, such as "Checked in at 10:04 AM" or "Shift completed". An Auto Closed badge means their last shift was closed because they forgot to clock out.
• Use the All Branches list at the top right to look at one branch.

Because owners and managers land on the team view, they clock their own shifts from the StyleDesk app.