Guides › Staff & attendance

Keeping staff documents

How to upload, download and delete contracts, ID copies and certificates on a staff profile, and who can see them.

Every salon ends up with a folder of paperwork for each person: the employment contract, a copy of their ID card, training certificates. StyleDesk keeps them on the staff profile, so they are in one place and only the right people can open them.

Upload a document

1. Go to Staff and open the staff member.
2. Choose the Documents tab and click Upload Document.
3. Give it a Title, such as "Employment contract 2026" or "CNIC copy". It is required.
4. Pick a Category: Employment Contract, Identity Document, Certification / License or Other.
5. Choose the File from your computer or phone. It is required.
6. If the document has dates, fill in the Issue Date and Expiry Date. Both are optional.
7. Add Notes if you want, then click Upload Document.

What is refused

• A missing title or file.
• An issue date in the future.
• An expiry date before the issue date.

Find and download a document

The Documents tab shows a card for each document with its title and category. Underneath, each card shows Expires: with the date, or No Expiry. The number next to the tab name tells you how many documents there are.

To open one, click the download icon on its card. The file downloads to your device under its original name.

Delete a document

1. Click the delete icon on the document's card.
2. The Delete Document window asks you to confirm. Click Delete Document.

Deleting is permanent: the file itself is removed, not just hidden, and it cannot be brought back. If you are replacing a document with a newer version, upload the new one first, then delete the old one.

Who can see staff documents

• The Documents tab only appears for people who can edit staff profiles: owners and managers. Receptionists, stylists and cashiers do not see it.
• The files are stored privately. They have no public web address, so a document cannot be opened by someone who simply has a link. Each download checks that the person is signed in to your salon and allowed to see it.
• Downloaded files are not kept in the browser's cache, but a file you download is on that device afterwards. Delete it from shared computers when you are done.